An employee-owned AI tool stores meeting transcripts beyond the company approved retention period. What is the most appropriate governance action?

1. Assume AI-generated or AI-stored data is exempt from all lifecycle rules.
2. Publish the transcripts so they no longer count as private copies.
3. Rename transcripts as model memory to avoid the policy.
4. Bring the tool and its retained copies under the approved ownership, retention, and deletion process.